Meeting Reports
Whenever we have any meeting, we will write a report here. Newest reports go at the top.
November 19, 2024 -General Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Meadow Rubalcava, Kristopher Doan, Mai Luong, Jason Martin, Jesse David, Helen Chau |
| Meeting Time | 10 am to 2 pm |
| Report Author(s) | Kristopher Doan |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos project Team
Discussed and finalized our Kai competition schedule to meet deadline and compiled Iris Software on Palliaview
Engineering Team
Finalized V0.2 of Palliaview, started Design Engineering report, and began research for V0.3 of Palliaview
Developing Team
Ayush and Jesse kept looking into the AI feature, Helen kept working on the PROS branch, Carlos and Jason worked on the Flask server
November 12, 2024 - General Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Joseph Sweatt (Discord), Jesse David, Meadow Rubalcava (Discord), Helen Chau, Ayush Jain |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall, Undergraduate Research Lab Discord server |
Description
Carlos and Ayush attempted to get a Raspberry Pi working to test Iris on it, but stopped because they were missing an SD card.
Carlos continued to work on the care instructions page for Iris. Joseph and Meadow worked on finishing slicing the 3D models. Jesse designed checkboxes and input boxes for Iris, as well as a Settings page. Helen continued to work on the patient reported outcomes page. Ayush continued to research different AI models to use for Iris.
November 7, 2024 - Developer Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Jason Martin, Helen Chau, Mai Luong, Ayush Jain |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Description
Carlos and Ayush taught Jason how the web works. Carlos and Jason are figuring out how to set up a server for the Iris so that they don't keep Twilio API keys in Iris.
Helen continued to work on the frontend for patient reported outcomes.
Ayush began researching for our AI-related feature.
November 5, 2024 - General Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Meadow Rubalcava, Jesse David, Jason Martin, Helen Chau, Mai Luong |
| Meeting Time | 11 AM - 2 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Description
Carlos and Jason took time to plan the notification relay for Iris. Jesse worked on designs for the PROs. Helen continued to implement PROs. Mai continued with research-related tasks.
October 29, 2024 - General Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Meadow Rubalcava, Kristopher Doan, Mai Luong, Jason Martin (async), Jesse David (async) |
| Meeting Time | 10 AM - 2 PM |
| Report Author(s) | Kristopher Doan, Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Summary
Carlos helped the Engineering team learn how to write meeting reports on the Docusaurus site. Jesse worked on design for Patient Reported Outcomes, Jason worked on the relaying service, Carlos worked on polishing the Medication Logging PR, Mai worked on her personal statement.
October 28, 2024 - Engineering Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Meadow Rubalcava, Kristopher Doan |
| Meeting Time | 5 PM - 7 PM |
| Report Author(s) | Kristopher Doan |
| Location | Camino Del Sol |
Summary
Making itemized budget and discussion for PCB Design, finished personal statements
October 24, 2024 - Developer Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Jason Martin, Jesse David, Helen Chau, Mai Luong |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Summary
Carlos started polishing up the Medication Logging PR and is also taking over the camera PR. Jason is starting to work on the SMS messaging PR. Jesse worked on designs for the PRO features, Helen will be implementing them. Mai worked on organizing potential interviewees.
October 22, 2024 - General Meeting
| General Information | |
|---|---|
| Members Present | Joseph Sweatt, Carlos Valdez, Ayush Jain, Meadow Rubalcava, Helen Chau, Jesse David, Kris Doan |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
Joseph, Carlos, Ayush, and Kris prepared some things for the URL Event tomorrow. Meadow was doing CAD assembly for the V0.2 arm system. Jesse worked on designs for the PRs.
Mai finished up the Medication Logging PR, requiring review. Helen figured out the camera PR, allowing us to keep moving forward with the recordings feature.
October 17, 2024 - Developer Meeting
| General Information | |
|---|---|
| Members Present | Carlos Valdez, Jason Martin, Jesse David, Mai Luong |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
Developers worked on a practice proposal for the Undergraduate Research Lab. After they submitted that, they wrote their personal statements for the UROP Research Experience Fellowship, resulting in Jason, Jesse, and Mai finishing their first draft.
October 15, 2024
| General Information | |
|---|---|
| Teams Present | Developers |
| Members Present | Carlos Valdez, Jesse David, Helen Chau, Ayush Jain, Jason Martin, Joseph Sweatt |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
Joseph started the process for us to begin applying for the UROP Research Experience Fellowship.
Developers
Ayush and Helen kept working on the Video Recording/Storage feature. Jesse worked on designs for Patient Reported Outcomes. Jason worked on the backend for Patient Reported Outcomes. Carlos published the new version of the website.
October 10, 2024
| General Information | |
|---|---|
| Teams Present | Developers |
| Members Present | Carlos Valdez, Jason Martin, Ayush Jain, Jesse David, Helen Chau |
| Meeting Time | 11:00 AM - 2:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
The Developers met to work on Iris.
Ayush and Helen worked on Video Recording/Storage, Jesse worked on some designs for the Undergraduate Research Lab, Jason worked on Patient Reported Outcomes, and Carlos worked on updating the Requirements document.
Although Mai wasn't there physically, she worked on Medication Logging.
June 6, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Joseph Sweatt, Carlos Valdez, Ayush Jain, Mark S. Baldwin, Jesse David |
| Meeting Time | 12:00-4:00 PM |
| Report Author(s) | Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
The Ojos Project met with Mark S. Baldwin to wrap up the quarter and finish final website posts. We will reconvene during Summer session I.
June 5, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineers |
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Jesse David, Meadow Rubalcava, Kris Doan, Mai Luong |
| Meeting Time | 12:00 - 3:00PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
URL Planning Committee
The URL Planning Committee took some time to plan out how the Undergraduate Research Lab is going to look like during Fall 2024 and onwards.
Developers
Since finals week is almost here, developers were given the option of learning Rust with Tour of Rust or studying for finals.
Engineering
Engineering did a practice CAD modeling exercise with Onshape software to familiarize with user interface and operations.
May 30, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Joseph Sweatt, Mark S. Baldwin, Ayush Jain, Meadow Rubalcava, Jason Martin |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
We updated Mark on the status of the project. We told him about SURP/LAEP winners. We also told him that the Developers are learning Rust.
We also told him that Carlos, Joseph, and Ayush started the URL Planning Committee to plan out how the future of the URL will look like.
Developers
Developers are still learning Rust, now trying with Tour of Rust.
Engineering
Eningeering continue to familarize with Onshape User interface and capbailites. It is showing that there is a long road to develop individual skills.
May 29, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Jesse David, Meadow Rubalcava, Joseph Sweatt, Jason Martin |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
We introduced the team to the digital agenda on Google Docs. We also told the team about the SURP/LAEP winners. Members will also asked to sign up to the URL Planning Committee if they're interested.
Developers
Developers are learning Rust and did some demo projects to get the gist of Rust before writing code for Iris.
Engineering
Engineering began to create more immediate goals for indiviudals for the summer. These include:
- Literature reserach on engineering systems
- Imprvement of technical skills
- development of of documentation and Engineering writing.
Additionally, We began to use Onshape Tutorials and implement older project STL designs in the new system.
May 22, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Joseph Sweatt, Carlos Valdez, Jesse David, Ayush Jain, Mark Baldwin, Meadow Rubalcava |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Joseph Sweatt, Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Ojos Project
The Ojos Project collaborated on the previous meeting to decide more about the workflow, summer undergraduate research program guidelines. Furthermore, discussion with Mark Baldwin on the events and the performance of the Symposium.
Engineering
Developments on new systems management for CAD collaboration are being decided. Tasks and responsibilities for the rest of the qtr as well as summer we also being discussed. These include roles, hours of meeting, location and remote possibility.
We also determined summer commitments such as career and academic responsibilities. Later on, we began looking in the proper licensing for the hardware design. Prioritizing open-source values, and accreditation of our work contributions.
Developers
Developers voted on transitioning the project from Python to Rust and started learning a bit of Rust.
May 21, 2024
| General Information | |
|---|---|
| Teams Present | N/A |
| Members Present | N/A |
| Meeting Time | N/A |
| Report Author(s) | Joseph Sweatt |
| Location | N/A |
Ojos Project
This day was taken to recover after a productive work week involving the symposium. Additionally, administrative details, planning for the upcoming goals. and workflow management decisions were initiated remotely.
May 17, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Ayush Jain, Meadow Rubalcava, Kris Doan, Joseph Sweatt |
| Meeting Time | 1:30 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Bren Events Center |
Ojos Project
We presented our work at the 2024 Undergraduate Research Symposium.
May 16, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Joseph Sweatt, Carlos Valdez, Mark S. Baldwin, Meadow Rubalcava, Kris Doan |
| Meeting Time | 12:00 PM - 3:00PM |
| Report Author(s) | Joseph Sweatt, Carlos Valdez |
| Location | Remote |
Ojos Project
We did some preparation for the symposium such as interview preparation and professional development.
May 15, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Joseph Sweatt, Carlos Valdez, Meadow Rubalcava, Jason Martin, Ayush Jain |
| Meeting Time | 12:00 PM - 3:00PM |
| Report Author(s) | Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Engineering, Developers
Joseph and Ayush led a resume and symposium breakdown to prepare new or inexperienced members. Carlos started the process to make a supplemental information page for the symposium.
May 10, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Joseph Sweatt, Carlos, Valdez, Kris Doan, Jesse David, Mai Luong |
| Meeting Time | 12:00-4:00 PM |
| Report Author(s) | Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall, Division of Career Pathways |
Engineering
Joseph Sent out the poster to ImageWorks @ UCI for it to be printed in time for the symposium. Additionally, Joseph and Kris went to the Division of Career Pathways to obtain professional clothes for the symposium.
May 9, 2024
| General Information | |
|---|---|
| Teams Present | |
| Members Present | Joseph Sweatt, Carlos Valdez, Meadow Rubalcava, Mark S. Baldwin, Ayush Jain, Jesse David, Jason Martin |
| Meeting Time | 12:00-3:00PM |
| Report Author(s) | Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Engineering, Developers
Joseph attended an UROP advisor appointment to get feedback on the poster and iron out final details on the printers before it was sent off to the printers. Mark S. Baldwin also provided key input on changes that can be done to the symposium poster
Engineering
Meadow finished first assembly of her models of the mounting system.
May 8, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Joseph Sweatt, Carlos Valdez, Jesse David, Jason Martin, Meadow Rubalcava, Ayush Jain, Kris Doan |
| Meeting Time | 12:00 PM - 3:00PM |
| Report Author(s) | Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Engineering, Developers
The group worked on proofing and finalizing our Symposium Poster before it is sent off to the printers.
Engineering
Meadow continued to CAD her mounting system for the Palliaview design. Joseph attempted a loose assembly fo the physical electronic components. Kris Doan created a electronic component diagram for the poster.
May 9, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Joseph Sweatt, Jesse David, Mark S. Baldwin, Ayush Jain, Meadow Rubalcava, Jason Martin |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
Developers continued to work on the Iris prototype for the symposium. Ayush and Carlos started looking into how to work with the PyGObject library, but noticed the documentation isn't in a singular place. Carlos will look into it more.
May 8, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Joseph Sweatt, Ayush Jain, Carlos Valdez, Jesse David, Jason Martin, Kristopher Doan, Mai Luong |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
Jason noticed we could make a .sql to create the tables faster. We did so, but
we all had to brush up on SQL, specifically with sqlite3.
Carlos started using GitHub Milestones to create agendas for the team.
May 3, 2024
| General Information | |
|---|---|
| Teams Present | Developers |
| Members Present | Carlos Valdez, Jesse David, Jason Martin |
| Meeting Time | 12:00 PM - 4:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
Carlos tried to help get the developers setup with Pipenv, which proved to be
difficult. Carlos and Jason got started with the code and created various
modules, such as Database.py, User.py, main.py, and Medications.py.
View the last commit done during the meeting.
May 2, 2024
| General Information | |
|---|---|
| Teams Present | Engineering, Developers |
| Members Present | Ayush Jain, Joseph Sweatt, Carlos Valdez, Jesse David, Mark S. Baldwin, Jason Martin |
| Meeting Time | 12:30 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Research Advisor Meeting
We updated the professor about the different designs happening with Developers and Engineering. He asked us about our workflow and mentioned we seem to be doing the waterfall method. Once coding starts, we will be switching a different workflow. We might try agile?
Developers, Engineering
Everybody worked on the 2024 Symposium poster for the Ojos Project.
Carlos and Joseph are actively adding supplemental content on the website for the symposium. Process can be seen in this PR.
Jason looked into Pipfiles and wrote some documentation on it for us to use later. Progress can be seen in this PR.
May 1, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Ayush Jain, Joseph Sweatt, Jesse David, Meadow Rubalcava, Mai Luong, Jason Martin |
| Meeting Time | 12:30 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall, Zoom |
Developers
Developers took some time to ensure all of our designs are consistent with one another. We also created a new Filesystem Diagram to help us visualize how Iris will interact with the Linux filesystem.
Developers also continued to work on the Requirements.
We plan on starting development this Friday.
We introduced a new developer! Welcome Mai!
Engineering
Engineering developed more into the mounting system and adjusted previous models now that we have parts to use and measure from.
April 26, 2024
| General Information | |
|---|---|
| Teams Present | Developers |
| Members Present | Carlos Valdez, Ayush Jain, Jason Martin, Jesse David |
| Meeting Time | 12:00 PM - 4:00 PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
Developers decided to work on the Iris database scheme since working on class diagrams became complicated without having a solid idea of what exactly the database will have. The database schema is mostly finalized.
Carlos took time to research how to implement Patient Reported Outcomes (PROs) into the database and decided to use PROMIS.
Ayush and Jason worked on creating a dummy database to see how effective our schema is.
Carlos and Jesse worked on a flowchart diagram for the Symposium.
Engineering
While Joseph and Meadow continue on the CAD modeling of the Palliaview, Kris highlighted key problems that we needed to address in the mounting system.
Additionally, parts were able to be purchased with an estimated arrival of May 1, 2024. Any additional parts such as fastener and thread inserts are still need for purchase.
The following are still underway.
- Finite Element Analysis (FEA)
- Computer-Aided Drawings (CAD)
- Electrical Diagrams
- Engineering Reports
April 25, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Jesse David, Meadow Rubalcava, Mark S. Baldwin, Kristopher Doan, Jason Martin |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Research Advisor Meeting
Engineering requested things to be bought for the prototype. The professor bought the required hardware during the meeting.
Developers explained the prototype we're trying to program, which is a text notification every time a medication is logged. We also explained that the open-source accessibility tools we're looking into are either not updated anymore or require more research.
We spoke about the Symposium and the abstract we wrote. We don't need to add the open-source tools we're using in the abstract, though it's a good idea to mention them in our poster, potentially with a QR code. We also clarified that we're using the open-source AAC tools, and improving upon those tools is not the focus of this project; therefore, it's not needed to add it in the abstract.
The website has a /qr/ path we should use to ensure there's no broken links.
Check the GitHub repository for how it works.
Developers
Developers continued to work on C4 models. We near finalized the component diagram, though they're going to look into it more. We also started working on class diagrams and noticed the diagrams became a bit too messy. We're going to work on a SQL schema before continuing with the class diagrams.
We will also start a new iteration of the requirements.
Engineering
The Engineers continues with our digital modeling of the first prototype. Additionally, we managed to classify our kiosk name to work in tandem with our IRIS Software. For now the Kiosk will now be name the Palliaview.
Furthermore, We began to make a checklist of future reports and illustrations needed to be produced:
- Finite Element Analysis (FEA)
- Computer-Aided Drawings (CAD)
- Electrical Diagrams
- Engineering Reports
April 24, 2024
| General Information | |
|---|---|
| Teams Present | Developers, Engineering |
| Members Present | Carlos Valdez, Joseph Sweatt, Ayush Jain, Meadow Rubalcava, Jesse David |
| Meeting Time | 12:00 PM - 3:00 PM |
| Report Author(s) | Carlos Valdez, Joseph Sweatt |
| Location | Undergraduate Research Lab @ Donald Bren Hall |
Developers
The Developers worked on the C4 Model more, creating a rough draft of the Container Diagram and the Component Diagram, both of which will be found in the C4 Model page.
The Developers have also agreed to develop a mobile app for Iris written in React Native to keep only one extra codebase. This app would be available for iOS, Android, and the Web. It is currently codenamed "Iris Lite" and is meant to be a read-only version of the Iris data.
The Developers have agreed to meet on Fridays from 12 PM - 4 PM to ensure we have prototype software for the Symposium.
We have a checklist we have to get done before the Symposium:
- Finish C4 Model
- Figma prototypes
- Learn... (we may decide to choose a different language)
- Rust
- GNOME ecosystem
Engineering
Engineering Team has begun the Computer Aided Design Process for two systems for our Kiosk Device:
- Kiosk Tablet
- Mounting System
Additionally, we have finalized our first shopping list for the prototype we will be presenting during our 2024 Symposium
Previous Reports
Before this page, we didn't exactly have "meeting reports". Rather, we just took attendance in an internal Google Docs, which you can view here if you have access.